Administrative assistant (m/f)

- being responsible for client relationship; greeting and welcome guests as soon as they arrive and direct visitors to the appropriate person and treatment - answer, screen and forward incoming phone calls, daily mail/deliveries and provide basic and accurate information in-person and via phone/email - ensure reception area is tidy and presentable, with all necessary stationery and material - receive, sort and distribute daily mail/deliveries - maintain office security by following safety procedures and controlling access via the reception desk - order front office supplies and keep inventory of stock - keep updated records of office expenses and costs - perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing - assist with event planning and implementation - process and prepare financial and business forms for the purpose of checking account balances, facilitating purchases, updating financial spreadsheets with daily transactions, collect and enter data for various report spreadsheets - create, send, and follow up on invoices - work with accounts payable, accounts receivable, and payroll, collect information for payroll payments for employees - assist the director in creating reports on a regular basis, attend company-wide meetings and assisting with reporting activities, provide administrative support during budget preparation - perform administrative and other tasks as needed and other activities according to supervisor request in behalf of job position requirements

- customer Focus - expressed organizational skills, flexibility and ability to react in accordance with due dates - excellent verbal and written communication skills - strong skills in decision making - min 3 years of experience in the same or similar role, excellent communication skills professionalism, informing others, handles pressure, manage multitasking