Specialist, Grants and Contracts (m/ž)

The Specialist, Grants & Contracts (m/f) is responsible for pre and post award management on IMC agreements with various donors/clients and all sub-agreements/contracts, specifically in the areas of solicitation and bid/proposal preparation, negotiation, agreement review and administration including agreement compliance. This position will support IMC cross-functional departments (such as international programs, emergency response unit, global supply chain, technical unit, monitoring and evaluation) in the interpretation and understanding of IMC’s donor regulations and agreement specific requirements. In addition, the specialist will be expected to be well versed in IMC internal policies and procedures, their applicability to the various donor requirements and ability to advise in the instances where additional clarification and guidance are necessary. Main Tasks and Responsibilities: Proposal Application / Solicitation: - Review of donor application/solicitation requirements to determine organization(s) eligibility - Interpretation of donor application / solicitation requirements to assess and advise on organization(s) risks - Lead coordinator on donor’s organizational assessment and organizational certification and assurances Agreement / Contract Management and Administration: - Lead the agreement routing process to ensure timely and efficient cross-functional department review for completion and agreement execution - Review grants, contracts, and agreements and provide recommendations on award-related issues to cross-functional departments in efforts to mitigate risks / exposures to the organization(s) - Review subaward agreements/contracts and subaward/contract modifications to ensure alignment with organization(s) requirements and the proper flow-down of specific donor regulations - Lead negotiator on grants, contracts, agreements, sub-agreements, and/or other contractual instruments within Grants & Contracts Management department to ensure favorable provisions to effectively implement programs - Host donor post-award orientations and program kick off calls for cross-functional departments Donor Regulatory Requirements: - Interpret donor award provisions for cross-functional departments and provide appropriate advice and guidance. Advise cross-functional department staff on their administration responsibilities contained in the award - Evaluate and review notification / request letters and collaborate with program and finance staff to ensure applicability to donor regulatory requirements - Provide training, technical assistance, oversight, advice, expertise, and consultation to cross-functional departments on donor regulations, as needed - Develop training materials and provide training tailored to different groups and different levels of need on grant related topics General: - Lead in drafting internal guidance documents / standard operating procedures in association to specific donor regulatory requirements - Monitor and track donor country specific waivers and special award conditions. Perform other duties as assigned. The duties and responsibilities listed in this document are representative of the nature and level of work assigned and not necessarily all inclusive.

- Typically, a Bachelor’s degree in related area (equivalent combination of relevant education and experience may be substituted as appropriate) - Typically, 6+ years of the relevant and progressive working experience with US Federal and European donor grants/contracts, or an equivalent combination of education and experience - Knowledge of 2 CFR 200 / 700, FAR/AIDAR, DG ECHO, United Nations (UN), and FCDO requirements, and other applicable donor rules and regulations regarding implementation of donor awards - Ability to interpret, communicate and summarize acquisition and assistance findings and recommendations to non-technical professionals - Must have the ability to pay strict attention to detail and quality - Demonstrated expertise with researching, interpreting, and applying donor regulations - Demonstrated management and organizational skills - especially with time- sensitive work - Ability to compose reports in an organized, logical, and concise manner - Proficiency in second language (other than English) preferred - Willingness and ability to travel extensively