Executive Assistant (m/f)

To strengthen our management team, we are looking for a dedicated Executive Assistant to support our accounting, back office, and project management. Your tasks: - Using Salesforce software as a main tool for project administration - Handling various tasks related to local and international accounting - Performing back office tasks - Providing comprehensive administrative support for the office, including managing schedules, handling correspondence, and ensuring smooth day-to-day operations - Maintaining and filing of various records - Taking care of payments, payment schedules, due dates, and punctual reporting - Assisting colleagues from different departments with various tasks - Assistance in project management - Managing contracts and relationships - Preparing invoices and coordinating with outsourced partners and providers, maintaining accurate financial records - Preparing documentation for external accounting

What we expect: - Proficient knowledge of the English language, written and spoken - Proficient knowledge of the German language, written and spoken, is a plus - High level of computer literacy, proficient in Microsoft Office, Google Workspace and other business software - Working experience with CRM - Salesforce experience is an advantage - Experience with accounting systems, ideally Smac (Swiss ERP system) and QuickBooks - Computer literacy and the ability to adapt to new systems and software solutions at a high level - Excellent communication and interpersonal skills, with the ability to interact effectively with international management at all levels - Strong time-management and organizational skills, multitasking and prioritizing tasks effectively - Problem-solving abilities, with a proactive approach to addressing challenges - Project management certification is a plus - Minimum 3 years of administration experience - Experience in working in IT industry is an advantage We welcome your interest in joining our team and look forward to receiving your digital application. We are excited to meet you! Hashmith