Office and Logistic Administrator (m/f)

Position Overview: We are seeking a highly organized and proactive Logistics and Office Administrator to join our team. This position is responsible for managing day-to-day logistics operations and providing comprehensive administrative support to organization. The ideal candidate will be detail-oriented, solution-driven, and capable of offering proactive process improvement in a dynamic, fast-paced environment. Key Responsibilities: Logistics Coordination: - Manage the organization, coordination, and timely handling of incoming and outgoing shipments - Prepare and verify shipping documents and ensure order accuracy - Maintain regular communication with customers, suppliers, warehouse staff, transport providers, and an outsourced accounting team - Oversee inventory control and maintain accurate stock records - Collect and prepare logistics-related reports, invoices, credit notes, and analytics - Resolve logistics-related issues efficiently, applying a problem-solving mindset to deliver timely solutions - Stay updated on supply chain trends and regulatory changes - Input, verify, and update logistics data in internal systems and spreadsheets - Coordinate INTRASTAT reporting with external service providers Administrative Support: - Provide day-to-day office support including tasks such as filing, data entry, and mail handling - Procure and manage office supplies, consumables, and equipment to support smooth operations - Assist internal departments with administrative tasks, responding to requests and resolving inquiries professionally - Maintain organized documentation and support document preparation for external accounting service provider - Follow up on internal and external requests to ensure completion and accountability - Contribute to a positive and efficient office environment by taking initiative and supporting team members as needed - Perform other administrative duties as assigned

- Proven experience in logistics coordination, office administration, or related roles - Strong organizational and time-management skills - Excellent written and verbal communication abilities - Proficiency in Microsoft Office Suite (especially Excel); experience with logistics systems is a plus - Problem-solving mindset with the ability to work independently and in a team - Attention to detail and a proactive approach to task completion