Аssistant / Administration Officer (m/f)

Are you organized and proactive? MacGregor is looking for an Assistant / Administration Officer to be the backbone of our office in Zagreb. In this vital role, you will be the first point of contact for our company, managing everything from reception and mail to office supplies and external vendor relationships. You will also provide key support to our finance team by handling accounts payable and processing travel expenses. If you are a detail-oriented professional who thrives on keeping things running smoothly, this is the perfect opportunity for you. More tasks and responsibilities: - Switchboard and reception duties - Distribute incoming company mail and handle all outgoing courier/regular mail - Responsible for all office supplies and equipment - Point of contact for all office-related external companies (repairs, cleaning, emergency services, landlord, etc.) - Assist with all travel-related bookings and meeting arrangements - Manage the complete office archive - Accounts payable (AP) follow-up: review, check, and manage all vendor invoices - Administer travel expense forms: support employees with correct data input, review submissions, and ensure timely payments - Assist line manager with all other admin-related and finance-supporting tasks Reporting directly to the Finance Controller, located in Croatia. The position will be based in MacGregor’s office in Zagreb, Croatia.

What you'll need to succeed: We are searching for a team player with a helpful, communicative nature and organizational skills. In this role, your ability to prioritize tasks and manage multiple responsibilities will be key to our success. Ideally you have: - High school diploma or Bachelor’s degree in accounting/administration, or equivalent qualification - Minimum 2 years of experience in relevant admin & finance roles - Knowledge of financial systems such as SAP or Oracle Hyperion is an asset - Willingness to improve current ways of working, tools, methods, and processes - Advanced skills in using Google Workspace or Microsoft Office - Fluent in both written and spoken English and Croatian