Administrative Assistant (m/f)

Harmonika is looking for a proactive and organized Administrative Assistant to support our international operations team. Key responsibilities: - Manage incoming and outgoing invoices (registration, archiving, reporting) - Support contracts administration for traveling technicians - Handle payments to suppliers and technicians - Monitor overdue invoices and payment deadlines - Organize travel logistics for technicians (flights, hotels, cars, visas) - Verify timesheets and travel expenses - Coordinate with accounting teams in Croatia and UAE for monthly reconciliation and VAT reporting - Support operations managers and supervisors in planning technician mobilizations - Provide administrative support to management

- Experience in Business Traveling organization is a plus - Minimum 5 years of experience, preferably in administration, accounting support or travel coordination - Fluent English (mandatory) - Italian or French is a plus - Good knowledge of Microsoft Office (Google Mail experience is a plus) - High school diploma minimum - Flexible working hours when operational needs require it