Global Corporate Services Associate (m/f)

The Global Corporate Services Associate supports the daily operations and administrative coordination of Ergomed’s global office infrastructure. The role ensures that offices function efficiently, that employees receive timely operational support, and that corporate services processes are maintained consistently across regions. Working closely with the Manager, Global Corporate Services, this position assists with global office management, procurement coordination, supplier communication, and administrative activities. The role also provides hands-on support for office logistics, mail, supplies, maintenance, and local facility needs, ensuring a professional and safe work environment. ​​Role and Responsibilities​: Office Administration: - Assist in overseeing day-to-day administrative tasks to support smooth office operations - Support in handling incoming and outgoing mail, courier deliveries, and related logistics - Support in maintaining office supplies inventory and ensure timely replenishment - Assist in coordination of facility maintenance, cleaning, and repairs with external providers - Welcome guests and visitors and ensure professional front-office support - Provide administrative and logistical support for employee onboarding, meetings, and internal events Global Corporate Services Support: - Support the Manager, Global Corporate Services in implementing global office management procedures and policies - Assist in maintaining a centralized record of contracts and service agreements with suppliers - Support in coordinating office-related procurement requests, quotes, and approvals in line with company policies - Assist in collecting and consolidating office expense data for monitoring and reporting - Assist in tracking supplier performance and help identify areas for service improvement or cost optimization - Support compliance activities and documentation related to health, safety, and office standards Cross-Functional Coordination: - Liaise with Finance, HR, IT, and other internal teams on operational matters (e.g., equipment, facility access, procurement) - Support the organization of company-wide initiatives and global events as required - Maintain accurate administrative documentation and ensure proper archiving - Act as a key contact for local office queries and escalating issues when needed

Minimum 2 years of experience in office administration, facilities coordination, or similar operational support roles. Previous experience in a multinational environment is an advantage. Special skills: - Strong sense of ownership and accountability - Excellent organization and attention to detail - Effective communication across global teams - Flexibility to manage multiple priorities in a dynamic environment - Proactive approach and willingness to take initiative - Team-oriented, with a customer-service mindset Language skills: - Fluent in English