Office Manager Croatia (m/f)

Here in Alcon we are now looking for Office Manager to join our team in Zagreb. In this role, a typical day will include: - Managing Alcon’s central customer mailbox and post and forward queries to responsible colleagues based on internal guidelines, with special attention to adverse event reporting - Managing, archiving incoming invoices and forward them towards Finance according to internal guidelines and procedures. SPOC for the Finance department - Archiving Expense reports submitted to T&E - Coordinating creating purchase orders in company ERP system - Managing courier service (sending and receiving of packages), and internal posting system - Active participation in the planning and execution of company and/or partner events in terms of catering, information gathering - Ordering of office stationary and keeping track of costs - Main point of contact with facility management (e.g. coordination of repairs, office renovation, ad hoc issues) - Main contact person with service provider responsible for company archives (coordinating yearly file archiving process, managing requests for incoming and outgoing files to/from external archive location) SOP procedure management and monitoring related to office processes HSE & HR administration support - Leadership Team activities coordinator (Company Partnership Days ex.) - Coordination of department responsible employees for IGM activities and requests - Preparation, coordination and follow-up of contracts according to company policy - Follow-up and implementation of the changes in the contracts - Coordination of signatures and documenting contracts in appropriate systems and databases - Tracking and managing the validity of contracts

What you’ll bring to Alcon: - College degree or experience (1-1,5 years) in administrative field, serving as office manager, receptionist or coordinator would be ideal - Fluent English language is a must - Positive and communicative personality, ability and desire to learn and develop skills - Strong with MS Office programs, especially with Excel